How do I create a W2 for my nanny?

You can easily generate Form W-2 for your nanny using the online tools provided by the Social Security Administration. Filing only takes a few minutes, but must be completed by January 31, 2020 for the 2019 tax year.

Provide the document generated by the online tool to your nanny, babysitter, or other household employee. Your household employee will use this for their own tax returns.

Steps to Generate a W-2 for your nanny

  1. Go to the online tool found at
  2. Click on the button to Log in to Business Services Online (or Register if you have not done so previously).
  3. Follow the instructions to report Wages to Social Security, and Create Forms W-2/W-3.
  4. Enter the information requested by the Social Security website
  5. Download the completed Form W-2, and provide this to your nanny for her own tax return.

W-2 FAQs

For the Social Security and Medicare tax withheld, do I enter just the portion withheld from the employee’s paycheck or also the amount owed by me?

For Social Security and Medicare tax withheld, enter only the portion withheld from your nanny’s paycheck. The employer portion will come into play when you file form Schedule H with your own tax return.

What should I enter in the Social Security and Medicare wages box?

Social Security wages and Medicare wages will each be the same as the Taxable Wages amount, as long as your nanny makes less than $125,000 from you.

For California, where do I input information about employee paid SDI?

The amount your employee has contributed to CA State Disability Insurance Tax should be input to go in box 14: “Other”. Indicate with label of “CA SDI” and the amount withheld from your employees paychecks during 2019.

What else do I need to do for tax time?

With your own tax return, you will need to include form Schedule H and remit taxes withheld and owed at that time.

For a full checklist of how to pay your nanny legally, see here.  This information and more is also included in the Nanny Pay Advisor Android app and iPhone and iPad app.

Federal W-4 and State Withholding Form


State Form

2019) Form W-4–2019.pdf  If your employee has this on file, you can continue to use the 2019 version for 2020.

(2020) Form W-4  Use for new employees.

Alabama  AL A-4
Alaska  None
Arkansas  AR AR4EC
Arizona  AZ A-4
California  CA DE 4
Colorado  CO uses Federal W-4
Connecticut  CT CT-W4
Delaware  DE uses Federal W-4
District of Columbia  DC D-4
Florida  None
Georgia  GA G-4
Hawaii  HI H4
Idaho  ID uses Federal W-4
Illinois  IL IL-W-4
Indiana  IN WH-4
Iowa  IA W4
Kansas  KS K-4
Kentucky  KY K-4
Louisiana  LA R-1300 (L-4)
Maine  ME W-4ME
Maryland  MD MW507
Massachusetts  MA M-4
Michigan  MI MI-W4,4676,7-238-44143-287984–,00.html
Minnesota  MN W0-MN
Mississippi  MS W4
Missouri  MO W4
Montana  MT uses Federal W-4
Nebraska  NE uses Federal W-4
Nevada  None
New Hampshire  None
New Jersey  NJ NJ-W4
New Mexico  NM uses Federal W-4
New York  NY IT-2104
North Carolina  NC NC-4
North Dakota  ND uses Federal W-4
Ohio  OH IY 4
Oklahoma  OK W4
Oregon  OR uses Federal W-4
Pennsylvania  PA uses Federal W-4
Rhode Island  RI RI W-4
South Carolina  SC uses Federal W-4
South Dakota  None
Tennessee  None
Texas  None
Utah  UT uses Federal W-4
Vermont  VT W-4VT
Virginia  VA WA-4
Washington  None
West Virginia  WV WV/IT-104
Wisconsin  WIWT-4
Wyoming  None

Among other nanny tax changes coming in 2020, an updated Federal Form W-4 will be available.