Nanny Pay Stub – A How To

Do I need to provide my nanny a pay stub?

Each time you pay your nanny, you should give her a pay stub/statement for her records and also retain a copy in your own records.  Sharing the data with your nanny will help avoid confusion on pay day as to how the net pay was determined.

While a pay stub is not legally required in many states, you still need to track much of that information for your own records (see below),  therefore it is highly recommended.   Note that if you reside in California, the District of Columbia, Massachusetts or New York, there are laws requiring pay stubs for household employees.

What sort of information should be included on a pay stub?

Below are the Recordkeeping requirements specified by the Department of Labor’s Wages and the Fair Labor Standards Act (FLSA), found at  http://www.dol.gov/whd/flsa/.  The items emphasized below are items to be tracked for each pay period.

  1. Employee’s full name and social security number.
  2. Address, including zip code.
  3. Birth date, if younger than 19.
  4. Sex and occupation.
  5. Time and day of week when employee’s workweek begins.
  6. Hours worked each day.
  7. Total hours worked each workweek.
  8. Basis on which employee’s wages are paid (e.g., “$9 per hour”, “$440 a week”, “piecework”)
  9. Regular hourly pay rate.
  10. Total daily or weekly straight-time earnings.
  11. Total overtime earnings for the workweek.
  12. All additions to or deductions from the employee’s wages.
  13. Total wages paid each pay period.
  14. Date of payment and the pay period covered by the payment

So how do I go about this using the Paycheck Nanny app?

Watch the minute long video to see how to track time and generate a pay statement from the Paycheck Nanny app.

A pay statement will be created for you in .pdf format.  You can then email the .pdf directly to your nanny and also save it to Google Drive for your own records.

Like what you see and want a free trial?  Download Paycheck Nanny from the Google Play Store.

Also available with a iOS styled user interface in the App Store for your iPhone or iPad.

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